INFORMATION TECHNOLOGY PANACEA FOR POLICE PROBLEMS
BY CA A. K. JAIN
With the development of Net Based Technologies along with availability of advanced software and hardware systems, it has become feasible to systematize and present the most complex data system in simple formats. This facilitates the quality of data storage system and also improves the retrieval of the information efficiently and accurately. Through the application of software based technologies it has become possible to design and maintain large database structures and provide user friendly application. These databases can be used for criteria based queries and also can be supplemented with other technologies like Biometric Solution etc.
Delhi Police is handling extremely complex and multi dimensional activities. The operations of Delhi Police are spread over very large area which needs to be constantly monitored and controlled. In fact, the operation of Delhi
Police is as complex and multifaceted as any top corporate house. The operations just do not end with crime recording / investigation but also involve the application of finest management techniques, personal management skills, financial management acumen, deep knowledge of engineering and medicine sciences
.The application of Information Technology can make many complex and strenuous tasks of Delhi Police Executives effortless and error free.
Since most of the Police findings and assessments are based on the available information, it is important for their department to keep its records handy, accessible and in usable format. If the records are maintained in print and paper medium it is extremely difficult to access the old information. The scrutiny of paper records is time consuming and subject to several practical limitations.
The whole problem can be easily resolved by transferring the information data regularly from paper medium to electronic medium through appropriate
Software, Hardware Solutions and Net Based Technologies.
Utility based Information in any Police Department Generally rests in the following segments.
1. Public Complaints
2. First Information Reports
3. Profiles of Police Personnel
4. Court Proceedings
5. Information about individual Prisoner / Convict.
If the information from the above subjects can be regularly complied and converted into electronics format, it will be of immense value for the user interface. The conversion will also make the retrieval of information painless and cost effective. Electronisation will also enhance the technical collaboration with their counter parts both nationally and internationally. Each of the information modules, mentioned above, can be independently created or integrated with other modules. The keyword based search facilities will make retrieval easy and fast.
For each of the entry, appropriate forms will be created. These forms will be extremely user friendly. Forms will also be available for online submission of information. The probable content under each of the module can be as follows.
Delhi Police is handling extremely complex and multi dimensional activities. The operations of Delhi Police are spread over very large area which needs to be constantly monitored and controlled. In fact, the operation of Delhi
Police is as complex and multifaceted as any top corporate house. The operations just do not end with crime recording / investigation but also involve the application of finest management techniques, personal management skills, financial management acumen, deep knowledge of engineering and medicine sciences
.The application of Information Technology can make many complex and strenuous tasks of Delhi Police Executives effortless and error free.
Since most of the Police findings and assessments are based on the available information, it is important for their department to keep its records handy, accessible and in usable format. If the records are maintained in print and paper medium it is extremely difficult to access the old information. The scrutiny of paper records is time consuming and subject to several practical limitations.
The whole problem can be easily resolved by transferring the information data regularly from paper medium to electronic medium through appropriate
Software, Hardware Solutions and Net Based Technologies.
Utility based Information in any Police Department Generally rests in the following segments.
1. Public Complaints
2. First Information Reports
3. Profiles of Police Personnel
4. Court Proceedings
5. Information about individual Prisoner / Convict.
If the information from the above subjects can be regularly complied and converted into electronics format, it will be of immense value for the user interface. The conversion will also make the retrieval of information painless and cost effective. Electronisation will also enhance the technical collaboration with their counter parts both nationally and internationally. Each of the information modules, mentioned above, can be independently created or integrated with other modules. The keyword based search facilities will make retrieval easy and fast.
For each of the entry, appropriate forms will be created. These forms will be extremely user friendly. Forms will also be available for online submission of information. The probable content under each of the module can be as follows.
1. Public Complaints i. Date ii. Name iii. Address iv. Telephone Number v. Identification Number of Complainant vi. Time vii. Subject viii. Description of Complaint ix. Action Report x. Action Date xi. Action Time xii. Name of Involved Police Personnel xiii. Notes xiv. Name and Address etc. of Police Station xv. Complaint Number
2. First Information Reports
i. Complaint number ii. Police findings iii. Witness information iv. Police action v. Special Direction form Superiors vi. Concerned Police Personnel vii. Name of Office In charge viii. Court Details ix. Court Proceedings x. Court Verdict xi. Cost xii. FIR Number xii. Etc.
i. Complaint number ii. Police findings iii. Witness information iv. Police action v. Special Direction form Superiors vi. Concerned Police Personnel vii. Name of Office In charge viii. Court Details ix. Court Proceedings x. Court Verdict xi. Cost xii. FIR Number xii. Etc.
3. Profiles of Police Personnel
i. Name ii. Address iii. Photograph iv. Date of Birth v. Date of Joining vi. Personal Details – Height, Weight, Identification vii. Qualification viii. Family Information ix. Financial Information x. Reference xi. Job Particulars xii. Biometric Information xiii. Achievements xiv. Posting Information xv. Remarks xvi. Sports Participation xvii. Qualification Improvements xviii. Vigilance Reports xix. Notes xx. Etc.
i. Name ii. Address iii. Photograph iv. Date of Birth v. Date of Joining vi. Personal Details – Height, Weight, Identification vii. Qualification viii. Family Information ix. Financial Information x. Reference xi. Job Particulars xii. Biometric Information xiii. Achievements xiv. Posting Information xv. Remarks xvi. Sports Participation xvii. Qualification Improvements xviii. Vigilance Reports xix. Notes xx. Etc.
4. Court Proceedings
i. FIR Number ii. Case Number iii. Date of Filing iv. Police Station Details v. Name of Legal Officer vi. Government Advocate Details vii. Current Status of Proceedings viii. Name and Address of Accused ix. Name and Address of Witnesses x. Name and Address of Court xi. Etc.
i. FIR Number ii. Case Number iii. Date of Filing iv. Police Station Details v. Name of Legal Officer vi. Government Advocate Details vii. Current Status of Proceedings viii. Name and Address of Accused ix. Name and Address of Witnesses x. Name and Address of Court xi. Etc.
5. Information About Each Prisoner
i. Name ii Address iii FIR Number iv Case Number v. Court Information vi. Court Verdict vii. Identification – Age, Height, Weight, Colour etc.
viii. Date of Birth ix. Family Details x. Qualification xi. Crime Record xii. References xiii. Biometric Details xiv. Photograph xv. Special Interest xvi. Prison Address xvii. Cell Number xviii. Financials xix. Medical Reports xx. Other Information xxi. Etc.
In this way, the above information can be tabulated and used for different applications by concerned authorities. Multiple passwords system can be integrated in the software to maintain the secrecy and user friendliness. The whole system will be extremely flexible and capable of time to time modifications looking at day to day requirements. The entire system can be devised in three months time and can be made fully operational within a maximum period of 6 month.
Tapuriah Jain & Associates
Chartered Accountants
21,. Skipper House, 9, Pusa Road, New Delhi – 110 005
Tele : 91-11-28754012 & 13, Mobile : 91-98-100-46108, E-Mail : caindia@hotmail.com
Chartered Accountants
21,. Skipper House, 9, Pusa Road, New Delhi – 110 005
Tele : 91-11-28754012 & 13, Mobile : 91-98-100-46108, E-Mail : caindia@hotmail.com
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